Privacy policy

1. Controller

SCREENCITY UG (haftungsbeschränkt) i.G., represented by its Managing Director Andreea Iordache Teichäckerweg 2, 74081 Heilbronn, Germany Email: info@screencity.store

We have not appointed a data protection officer, as we are not required to do so (Art. 37 GDPR, § 38 BDSG). For any privacy questions, write to us at info@screencity.store.

2. Hosting and server log files

This website is hosted by Hostinger International Ltd., 61 Lordou Vironos Street, 6023 Larnaca, Cyprus. The servers are located in Germany. We have concluded a data processing agreement with the provider (Art. 28 GDPR).

When you open the website, the server processes the technical data it needs: IP address, date and time, the page requested, browser and operating system. The purpose is the secure and stable operation of the website (Art. 6(1)(f) GDPR). Log files are deleted after 30 days unless they are needed to investigate a security incident.

3. Contact form and campaign request

If you write to us using the contact form or the “Request a campaign” form, we process the data you enter: name, company, email, phone, campaign details and message. We use it to answer your request and prepare an offer (Art. 6(1)(b) and (f) GDPR). The message reaches our mailbox over an encrypted SMTP connection. The mailbox is also operated by Hostinger (section 2).

To prevent spam we use a hidden field, a signed time window and a limit on submissions per IP address. For this we store a hash of your IP address for no more than one hour. If a message cannot be delivered, it is stored temporarily on the server so that it is not lost, and deleted once delivered, at the latest after 7 days.

We delete requests once they are no longer needed. If a contract results, we keep offers and business correspondence for the statutory periods: 6 years for business correspondence, 10 years for accounting records (§ 257 HGB, § 147 AO).

4. Account area

If you create an account, we process:

• your email address, name and the company you provide;
• your campaign requests (screens, periods, rates, notes);
• technical access data.

You sign in with a link sent by email, without a password. The legal basis is the performance of pre-contractual measures and of the contract (Art. 6(1)(b) GDPR). The account area is optional: you can also send a request without an account.

The dates you request stay reserved for 7 days pending our confirmation; after that the provisional reservation lapses.

The data is stored in a database at our hosting provider (section 2). Sign-in links and confirmations are sent from our mailbox (section 3).

You can ask for your account to be deleted at any time by writing to info@screencity.store. We also delete accounts that have been inactive for 12 months. Only data we are legally required to keep is retained (section 3).

5. Interactive map

The map loads map tiles from OpenStreetMap servers only after you click “Load the map”. At that point your IP address is transmitted to this provider. Searching for places outside our list also sends your search term and IP address to the Nominatim geocoding service of OpenStreetMap, again only with your consent. The legal basis is consent (Art. 6(1)(a) GDPR; § 25(1) TDDDG).

Both services are operated by the OpenStreetMap Foundation, St John’s Innovation Centre, Cowley Road, Cambridge CB4 0WS, United Kingdom. The European Commission has adopted an adequacy decision for the United Kingdom. The provider’s privacy policy: osmfoundation.org/wiki/Privacy_Policy

The locations of our screens come from our own server. The Leaflet library is also served by us.

You can withdraw your consent at any time:

Consent withdrawn. On your next visit the map will load tiles only after you consent again.

6. Fonts

The Sora font is served from our own server. There is no connection to Google Fonts or any other font service.

7. Cookies and local storage

We do not use tracking or analytics cookies. We use only the following.

Cookie:

• “scsess”: a technical session cookie set when you sign in to the account area. It is used to recognise you while you are signed in. It is not used for profiling or advertising.

Browser local storage (localStorage):

• “lang”: the language you chose.
• “sc-map-consent”: your choice about loading the map.
• “sc-cart”: the campaign you are putting together on the map (screens and periods chosen). It stays only in your browser until you send it or clear it.

Session storage (sessionStorage):

• When authorised staff sign in to the back office, session information is kept that ends when the tab is closed.

This storage is strictly necessary for the functions you request (§ 25(2) no. 2 TDDDG), so we do not show a cookie banner. If we use analytics or marketing services in future, we will ask for your consent first.

8. Recipients and transfers to third countries

We share data only where necessary for hosting (section 2), sending emails (section 3) or legal obligations.

Members of our team in the United States also help handle requests and can access the data only to the extent necessary. For these transfers we have agreed the European Commission’s standard contractual clauses (Art. 46(2)(c) GDPR).

9. Your rights

You have the right to:

• access your data;
• have it corrected;
• have it erased;
• have its processing restricted;
• receive it in a portable format.

You can withdraw any consent you have given at any time, with effect for the future.

Right to object: you can object at any time, on grounds relating to your particular situation, to processing based on our legitimate interest (Art. 6(1)(f) GDPR; Art. 21 GDPR).

To exercise these rights, write to info@screencity.store.

You can also lodge a complaint with a supervisory authority, for example the State Commissioner for Data Protection and Freedom of Information of Baden-Württemberg (Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg).

We do not make automated decisions or carry out profiling (Art. 22 GDPR). You are not obliged to provide us with data, but without contact details we cannot answer your request.

10. Changes

We update this privacy policy when the website or the law changes. The version published here applies.